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Contents

Your personal data 

Who are we? 

What data do we process?  

How do we process your personal data?
  >  Generally
  >  Congregations
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What is the legal basis for processing your personal data?

Sharing your personal data

How long do we keep your personal data?

Your rights and your personal data  

Transfer of Data Abroad

Further processing

Contact Details

PRIVACY NOTICE

APPLICABLE TO "CONGREGATIONS"

This is a specific policy for "Congregations" (which for the purposes of this notice includes those to whom we have a pastoral role, whether or not they attend the church regularly) as there is a difference in the purpose of holding and processing their data. If you do not fall within what we define above as Congregations, the following does not apply to you​. How we process your data is explained here.

How do we process your personal data?

We will comply with our legal obligations to keep personal data up to date; to store and destroy it securely; not to collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.
 
We use your personal data for some or all of the following purposes:

• To enable us to meet all legal and statutory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);
• To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments;
• To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms, confirmations, weddings and funerals;
• To deliver the Church’s mission to our community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the constitution and statutory framework of each data controller;
• To administer the parish, deanery, archdeaconry and diocesan membership records;
• To fundraise and promote the interests of the Church and charity;
• To maintain our own accounts and records;
• To process a donation that you have made (including Gift Aid information);
• To seek your views or comments;
• To notify you of changes to our services, events and role holders;
• To send you communications which you have requested and that may be of interest to you.  These may include information about campaigns, appeals, and other fundraising activities;
• To process a grant or application for a role;
• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
• Our processing also includes the use of CCTV systems for the prevention and prosecution of crime. 

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