What is the legal basis for processing your personal data?
Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England). An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests, rights and freedoms.
Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.
We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.
Only if you are a person to whom we have a pastoral role (whether or not you attend the church regularly), we may also process information about your religious beliefs to administer membership or contact details, and to administer and publish the electoral roll as required by the Church Representation Rules, and under Canon Law to announce forthcoming weddings by means of the publication of banns.
Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.
Sharing your personal data
Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):
The appropriate bodies of the Church of England including the other data controllers;
Our agents, servants and contractors. For example, we may ask a commercial provider to send out newsletters on our behalf, or to maintain our database software;
Other clergy or lay persons nominated or licensed by the bishops of the Diocese of London to support the mission of the Church in our parish.
Other persons or organisations operating within the Diocese of London including, where relevant, the London Diocesan Board for Schools and Subsidiary Bodies;
Only if you are a person to whom we have a pastoral role (whether or not you attend the church regularly), on occasion, other churches with which we are carrying out joint events or activities, and other clergy or lay persons who may provide confidential mentoring and pastoral support to our clergy. Assistant or temporary ministers, including curates, deacons, licensed lay ministers, commissioned lay ministers or persons with Bishop’s Permissions may participate in our mission in support of our regular clergy.